Museology Coordinator (3-month contract)

Our employees are at the heart of everything we do. Together, we help people, businesses, and society prosper in good times and be resilient in bad times.

Our employee promise represents Intact’s commitment to you in exchange for living our Values, striving to do your best work, being open to change and investing in your career. In return, we promise to provide support, opportunities and performance-led financial rewards at a workplace where you can shape the future, win as a team and grow with us.

Salary for the candidate will be determined taking into consideration a number of factors including: experience, skills, qualifications, anticipated contribution to role, internal equity, etc. The salary range presented below is based on a 35-hour workweek and would represent a majority of different candidate profiles. However, we encourage candidates who may fall outside of this range to apply as well.

Salary range (but not limited to):

59,300 - 72,500

 

About the role

Intact is building a structured catalogue for its corporate art collection. This mandate focuses on creating a complete, consistent, and operational inventory, with a centralized repository on SharePoint. The role is on-site in our Montréal or Toronto buildings (depending on your location ), with occasional local travel as required.

Key Responsibilities

• Create and maintain standardized artwork records in the selected tool (Excel preferred, or museum collections software if available/approved).
• Assign and manage a unique inventory ID for each artwork to ensure traceability and consistency.
• Upload, organize, and maintain records and photos in SharePoint (folder structure, naming conventions, basic document control).
• Document essential information for each artwork: ID, title, artist, year (if known), dimensions, medium (if known), and location/placement (site, floor, zone).
• Photograph artworks using a consistent standard (image quality, framing, lighting) and ensure file names are linked to the artwork ID.
• Handle artworks with care throughout the process: remove from walls/frames when necessary, photograph, and reinstall carefully with no alteration or damage.
• Provide high-level notes when possible (artist/artwork context, observations on framing/condition, recommendations such as reframing). Include approximate value only when reliable information is available and sources can be cited.

What were looking for:

• Recent graduate or near completion of a Museology program; experience with collections documentation/inventory is a strong asset.
• Highly detail-oriented, rigorous, and well organized, with the ability to work independently.
• Comfortable with SharePoint, file management best practices, and Excel (or quick to learn a collections system).
• Able to work on-site in Montréal or Toronto and travel locally when needed.

Il s'agit d'un nouveau rôle au sein de notre équipe en pleine croissance | This role is a new member of our growing team.

We are an equal opportunity employer

At Intact, our Value of respect is founded on seeing diversity as a strength. We strive to create an accessible workplace where employees feel valued, included and encouraged to share their unique perspectives.

We encourage applications from individuals who are members of equity-deserving groups, including but not limited to women, Indigenous peoples, persons with disabilities, Black people, and members of the 2SLGBTQI+ community.

As part of Intact’s commitment to reconciliation, we acknowledge that we work, meet and travel across the land currently called Canada, originally inhabited by First Nations, Metis and Inuit people. This history extends through many centuries and continues to evolve today.

We have policies to ensure equal access and participation for people with disabilities, including providing workplace adjustments (accommodations). A copy of applicable policies is available on request.

If we can provide a specific adjustment to make the recruitment process more accessible for you, please let us know when we reach out about a job opportunity. We’ll work with you to meet your needs.

Learn more about our recruitment process and your candidate journey here.

Please note that Intact does not provide sponsorship or other support for immigration-related matters including but not limited to employer-specific closed work permits. Candidates must be eligible to work in Canada from the anticipated start date and throughout their employment and are solely responsible for maintaining their work eligibility.

If you are an employee of Intact or belairdirect, please apply for this role on Internal Career Site.