Senior Administrative Support

Our employees are at the heart of everything we do. Together, we help people, businesses, and society prosper in good times and be resilient in bad times.

Our employee promise represents Intact’s commitment to you in exchange for living our Values, striving to do your best work, being open to change and investing in your career. In return, we promise to provide support, opportunities and performance-led financial rewards at a workplace where you can shape the future, win as a team and grow with us.

About the role

At Intact, we believe that insurance should be about people, not things. This belief is at the heart of everything we do. That's why we strive to deliver an outstanding customer experience and create an inspiring workplace where our employees can excel.

We offer you more than just a career. As a Senior Administrative Support Agent, working here means being appreciated for who you are and growing, both professionally and personally. Working alongside the Personal and Commercial underwriting teams, you'll get the tools, support, flexibility and opportunities to succeed and be the best you can be. As part of our underwriting teams, you'll be at the heart of what we do best: helping people. Your passion for insurance, your strong administrative skills, your organizational skills, your values and your creative spirit will enable you to fit in perfectly with the team.

Are you organized, rigorous and like to see things done right? We're looking for a Senior Administrative Agent to support our managers and teams in their day-to-day activities. This versatile role touches on several essential aspects of administrative life: data entry, orders, event coordination and expense management.

Start date: February 2nd, 2026

Location : Montreal office (2020 Blvd Robert-Bourassa)

Schedule:

• Part-time with 21 hours weekly

• Choose your set 3 days between Monday - Friday

• Show flexibility for special events

• In-office requirement is 2 days a week

What you'll accomplish with us:

• Provide administrative support for the smooth running of the team (mail, materials including IT equipment, purchasing, reservations, etc.).

• Support directors by organizing travel, planning and attending meetings where necessary to take notes.

• Organize meeting invitations, reserve rooms and equipment as needed, prepare agendas and/or files for various meetings.

• Plan, coordinate and attend events organized by Directors, including providing on-site support as required.

• Prepare reports and create PowerPoint presentations, Word documents, and Excel spreadsheets as requested (including translation if necessary).

• Assist in the preparation of expense reports for Directors.

• Support payment of invoices for department(s).

• Order office supplies and maintain inventory/materials as required.

• Contribute to the integration of new employees (access card requests, computer access, etc.).

• Support other executive assistants or administrative support.

• Actively participate in special projects, initiatives and other related tasks.

What you'll get out of it:

• Administrative Technician or equivalent combination of education and experience

• Minimum 5 years' experience in an office environment

• Excellent customer service and relationship building skills

• Exemplary written and verbal communication skills

• Highly organized and able to effectively manage workflow without continuous supervision

• Team spirit and positive attitude

• Ability and willingness to learn

• Proficiency in MS Office (Word, Excel and PowerPoint)

• No Canadian work experience required, but must have authorization to work in Canada.

#LI- Hybrid

Il s'agit d'un nouveau rôle au sein de notre équipe en plein croissance | This role is a new member of our growing team.

We are an equal opportunity employer

At Intact, our Value of respect is founded on seeing diversity as a strength. We strive to create an accessible workplace where employees feel valued, included and encouraged to share their unique perspectives.

We encourage applications from individuals who are members of equity-deserving groups, including but not limited to women, Indigenous peoples, persons with disabilities, Black people, and members of the 2SLGBTQI+ community.

As part of Intact’s commitment to reconciliation, we acknowledge that we work, meet and travel across the land currently called Canada, originally inhabited by First Nations, Metis and Inuit people. This history extends through many centuries and continues to evolve today.

We have policies to ensure equal access and participation for people with disabilities, including providing workplace adjustments (accommodations). A copy of applicable policies is available on request.

If we can provide a specific adjustment to make the recruitment process more accessible for you, please let us know when we reach out about a job opportunity. We’ll work with you to meet your needs.

Learn more about our recruitment process and your candidate journey here.

Please note that Intact does not provide sponsorship or other support for immigration-related matters including but not limited to employer-specific closed work permits. Candidates must be eligible to work in Canada from the anticipated start date and throughout their employment and are solely responsible for maintaining their work eligibility.

If you are an employee of Intact or belairdirect, please apply for this role on Internal Career Site.