Fleet Administrator (6 months secondment)

Our employees are at the heart of everything we do. Together, we help people, businesses, and society prosper in good times and be resilient in bad times.

Our employee promise represents Intact’s commitment to you in exchange for living our Values, striving to do your best work, being open to change and investing in your career. In return, we promise to provide support, opportunities and performance-led financial rewards at a workplace where you can shape the future, win as a team and grow with us.

Salary for the candidate will be determined taking into consideration a number of factors including: experience, skills, qualifications, anticipated contribution to role, internal equity, etc. The salary range presented below is based on a 35-hour workweek and would represent a majority of different candidate profiles. However, we encourage candidates who may fall outside of this range to apply as well.

Salary range (but not limited to):

50,900 - 62,200

 

About the role

We are looking for a Fleet Administrator to join our growing team for a 6 months secondment. In this role, you will have a significant impact on the management of a vehicle fleet of over 1,000 vehicles, and fleet drivers will rely on you daily for guidance and support within your area of responsibility.

What you'll do here:

• Responsible for administering the company vehicle fleet, while providing consistently high service to the end user.

• Processes requisitions for company vehicles; administers ancillary programs; negotiates service agreements and coordinates maintenance and repairs; as well as ensure safety as per corporate policies.

• Receives and reviews requisitions for the usage of company vehicles.

• Liaises with internal customers to determine or clarify requirements and complete appropriate documentation.

• Assigns vehicles as per company guidelines and approval process.

• Provides pertaining documents (e.g. vehicles registration, insurance papers, maintenance credit cards).

• Administers and reports on ancillary programs, such as: orders, updates and cancels vehicles maintenance credit cards; maintains the Fleet Taxable Benefits program; promote and oversee the Safety program; monitors and coordinates insurance renewals and distribution of certificates to all fleet drivers.

• Maintains productive business relationships with service providers, leasing companies, car dealerships and repair centers.

• Acts as a liaison to co-ordinate the maintenance and repairs of vehicles in accordance with service agreements and guarantees; negotiate quotes and approve repairs to vehicles; reconcile and process invoices; and resolve related problems or issues.

• Using a computerized inventory system, tracks, maintains and updates the company car inventory and any other records to compile information on requisitions, pending orders, costs and suppliers.

• Monitors maintenance schedules, vehicle usage/mileage, and lease agreements.

• Submits recommendations for vehicles to be leased or sold.

What you bring to the table:

• Administrative Technician (accounting profile required) or any equivalent combination of education and experience.

• Five (5) years of experience in fleet management or other relevant experience in the automotive industry.

• Knowledge of the Microsoft Office suite with advanced proficiency in Excel.

• Ability to interact with senior management and availability to respond to their requests.

• Discretion and commitment to confidentiality.

• No Canadian work experience required however must be eligible to work in Canada

• Bilingualism (French / English) is required considering the need to interact on a regular basis with colleagues across the country. 

#LI-Hybrid

Il s'agit d'un nouveau rôle au sein de notre équipe en plein croissance | This role is a new member of our growing team.

We are an equal opportunity employer

At Intact, our Value of respect is founded on seeing diversity as a strength. We strive to create an accessible workplace where employees feel valued, included and encouraged to share their unique perspectives.

We encourage applications from individuals who are members of equity-deserving groups, including but not limited to women, Indigenous peoples, persons with disabilities, Black people, and members of the 2SLGBTQI+ community.

As part of Intact’s commitment to reconciliation, we acknowledge that we work, meet and travel across the land currently called Canada, originally inhabited by First Nations, Metis and Inuit people. This history extends through many centuries and continues to evolve today.

We have policies to ensure equal access and participation for people with disabilities, including providing workplace adjustments (accommodations). A copy of applicable policies is available on request.

If we can provide a specific adjustment to make the recruitment process more accessible for you, please let us know when we reach out about a job opportunity. We’ll work with you to meet your needs.

Learn more about our recruitment process and your candidate journey here.

Please note that Intact does not provide sponsorship or other support for immigration-related matters including but not limited to employer-specific closed work permits. Candidates must be eligible to work in Canada from the anticipated start date and throughout their employment and are solely responsible for maintaining their work eligibility.

If you are an employee of Intact or belairdirect, please apply for this role on Internal Career Site.